College jobs in Karachi

Job Purpose

The Controller of Examinations is responsible for the effective planning, coordination, administration, and execution of all examination-related activities of the Ziauddin University. The position ensures the integrity, confidentiality, transparency, and smooth conduct of examinations while maintaining accurate academic records and ensuring compliance with established examination policies and procedures.

Key Responsibilities

1. Examination Planning & Administration

• Plan, coordinate, and oversee the overall examination process in accordance with approved policies, procedures, and timelines.
• Arrange the printing, preparation, and secure handling of examination papers, attendance sheets, award lists, and other examination materials.
• Ensure the secure and timely delivery of examination materials to designated examination centers/secretariat.
• Coordinate with affiliated schools, colleges, examination centers, and relevant administrative departments for the smooth conduct of examinations.
• Announce examination schedules, deadlines, and submission dates for examination forms through the designated communication channels/website.

2. Examination Conduct & Monitoring

• Coordinate and monitor invigilation arrangements and examination duties.
• Maintain accurate records of invigilation assignments and related examination activities.
• Ensure strict adherence to examination rules and procedures, including policies concerning unfair means and examination misconduct.
• Monitor examination centers to ensure transparency, fairness, confidentiality, and compliance with established standards.
• Identify and report any irregularities or incidents during examinations and submit reports to the Executive Director for appropriate action.

3. Academic Records & Result Management

• Maintain, organize, and verify students’ academic and examination records.
• Ensure the secure maintenance of physical and electronic records of examination results and answer books on a term-wise basis.
• Compile examination results accurately and present them to the Executive Director for review and onward submission to the Board of Directors for approval and announcement.
• Maintain confidentiality and integrity of students’ academic and examination records at all times.
• Maintain accurate records of transcripts, certificates, degrees, and other academic credentials issued by the Board.
• Maintain and update records of alumni, dropouts, and other relevant student categories.

4. Examination Technology & Systems

• Utilize and oversee the use of examination-related software, systems, and technologies to support efficient examination administration.
• Ensure effective use of technology for examination records, result compilation, data management, and related processes.
• Coordinate with IT and relevant technical teams to resolve examination-system-related issues and improve operational efficiency.
• Ensure appropriate data security and confidentiality of examination-related information.

5. Complaints, Eligibility & Examination Matters

• Review and assess complaints, claims, and queries relating to student eligibility, examinations, results, academic records, or related matters.
• Coordinate with relevant departments and stakeholders for the timely resolution of examination-related issues.
• Provide appropriate guidance regarding examination rules, procedures, eligibility criteria, and result-related matters.

6. Coordination & Compliance

• Liaise with relevant internal departments, schools, examination centers, and regulatory/academic authorities on examination-related matters.
• Maintain official examination documentation, including records of correspondence, minutes, agendas, decisions, and other relevant documents.
• Ensure compliance with approved examination policies, procedures, academic standards, and applicable regulatory requirements.
• Maintain strict confidentiality and ensure the security of examination materials and student information.

7. Reporting & Continuous Improvement

• Prepare periodic reports on examination activities, examination-center observations, irregularities, results, and other matters as required.
• Provide relevant examination-related data and insights to the Executive Director and senior management.
• Identify opportunities to improve examination processes, systems, record management, and operational efficiency.
• Perform any other examination-related duties assigned by the Executive Director or competent authority.

Qualifications

• Bachelor’s or Master’s degree in Computer Science, Information Technology, Business Administration, Management Sciences, or a related discipline from an HEC-recognized institution.
• Candidates with an IT/Computer Science background will be preferred.

Experience

• Minimum 8–10 years of relevant experience in examination administration within a school, college, university, examination board, or other educational institution.
• Experience in examination management, academic records, result processing, examination systems, and coordination with educational institutions will be preferred.

Technical Competencies

• Proficiency in examination management systems and relevant software/technology.
• Strong computer literacy and ability to work with databases, spreadsheets, and digital record-management systems.
• Knowledge of examination-related processes, result compilation, academic record management, and data handling.
• Ability to maintain confidentiality and securely manage sensitive examination and student information.

Pay: Rs350,000.00 - Rs800,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• examination administration: 8 years (Required)

Work Location: In person