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Energy Pakistan jobs in Islamabad

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Job Post Details

Operations Assistant - job post

Pakistan Facilities Management (Pvt.) Ltd
Islamabad
Rs 70,000 - Rs 100,000 a month

Job details

Here’s how the job details align with your profile.

Pay

  • Rs 70,000 - Rs 100,000 a month

Job type

  • Full-time

Location

Islamabad

Full job description

We are hiring Operations Assistant for a reputable International Organization in Islamabad, located at Serena Business Complex .

Qualification:

1. Preferably fourteen (14) years of education

2. He/she must be reasonably well-versant both in written and spoken English language and in the use of all leading computer applications software.

Preferred Age of 30-45

Experience:

· Minimum 5 years of relevant experience, preferably working in an international or corporate organization. (if you don't qualify this, please do not apply)

· Bachelor’s degree in any field, from a recognized university.

· Strong planning and organizing skills to handle operational assistance tasks under the given timelines.

· Proficiency in computers, especially Word, Excel and Outlook.

· Effective writing and communication skills in English.

Tasks:

  • · The Operations Assistant will report to designated PRM staff, and provide logistic support and other tasks as assigned, and shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but not limited to, the followings:

· Regularly update contact details of personnel in PRM in consultation with all units in PRM.

· Prepare expense sheets for contractual drivers.

· Provide admin support to designated Staff at PRM. Arrange travel logistics of designated staff on in-land and abroad missions.

· In guidance from Senior Staff, make meeting, workshop arrangements, prepare relevant materials, including attendance sheets.

· Arrange guest clearance for entrance into ADB office, VVIP passes in advance from Serena Business Complex (SBC) for smooth entrance for ADB guests.

· Support Headquarter (HQ) visiting missions on their travel in Pakistan to other cities and arrange meetings; update the lists for year-end material and onward dispatching.

· Arrange tea/refreshment/lunch for meetings/Loan Negotiations

· Arrange travel-related arrangements for Finance and Administration (F&A) staff (Concur Requests) and provide admin support as needed.

· For Economic / Program Units and on External Relations: send & respond to meeting request; file documents both on SharePoint and Hard files; circulate Technical Assistance (TA) documents for departmental review; update SharePoint tracking app for nominations and no objection letters; prepare track sheets for incoming documents; arrange logistics support for virtual/physical loan negotiations/workshops; process translations request and payment invoices.

· Urban and Energy Units: Obtain quotations from hotels, compare, and finalize for workshops; send invitation of workshops and follow up the nominations; Update SharePoint tracking sheet of projects; Prepare track sheets for incoming documents; Support HQ missions for their hotel booking and travel to other cities and arrange meetings.

· Provide operational support to units/sectors in PRM when required or to alternate when operations assistant of such unit is on leave.

· Carry out any other tasks related to operational assistance in PRM, as requested.

Job Type: Full-time

Salary: Rs70,000.00 - Rs100,000.00 per month

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