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Job Post Details

Office Executive (Receptionist )(female)
Protech Solutions Pvt Ltd
Islamabad F-7 Markaz
Rs 40,000 - Rs 50,000 a month
Contract
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Job details

Rs 40,000 - Rs 50,000 a month
Contract
Islamabad F-7 Markaz

Full job description

Front Office Reception Responsibilities

1. Answering Telephone calls in a professional manner at all times.

2. Receiving and directing visitors, standing as an interface between the staff and guests and.

3. Ensuring the displaying list of HSE Policy of (Pro-tech), Important Numbers, Emergency Sign Boards, Fire / Emergency alarm.

4. Accepting packages and liaising with visitors. Taking messages and giving feedbacks

5. Manage the company detail list of telephone Numbers & Emails addresses.

6. Handling correspondence of a confidential nature and ensuring that confidentiality is maintained at all times.

7. Supervision of proper cleanliness of offices / kitchens / premises including provision of toiletries, supplies, indoor plants.

8. Coordinate and manage flow of guests in the company office.

9. Assisting and contributing in general to front desk office for coordination.

10. Receive and sort mail and deliveries, dealing with incoming and outgoing correspondence.

11. Maintaining confidentiality with regards to client information on telephone.

b. Offices Maintenance Related Responsibilities

12. Provide administrative support.

13. Availability of Master Key Box and properly maintained Key Lock System of both Offices.

14. Supervision of proper kitchens requirements / utilization and tea arrangements for staff of both offices and guests

15. Resolve office-related malfunctions and respond to requests or issues

16. Maintaining / Preparing Checklist of offices maintenance record / requirements.

17. Confirming that Conference Room is properly ready for meetings. Arrangement of meetings including maintaining its schedule and allocation of time slot to other departments / sections.

18. Writing reports as may be required by the HR Department.

c. Stores Management Related Activities (Stationery & Office General / Kitchen Items Store)

21 Managing Petty Cash.

22 Monitor stock and order office supplies of stationery & general store items.

23 Managing all the inventory system of stationery items (Store & Issuance)

24 Liaising with staff, suppliers and clients.

25 Any other duty as may be assigned.

26 Manage the company detail list of Telephone Numbers, Emails & Addresses

Pay: Rs40,000.00 - Rs50,000.00 per month

Work Location: In person

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