Oil Gas jobs

Requried for Saudi Arabia

The Procurement Officer is responsible for managing and coordinating the procurement of materials, equipment, services, and subcontracted works required for oil & gas, EPC, construction, maintenance, refinery, petrochemical, and energy projects.

The position is responsible for ensuring that procurement activities are completed in accordance with approved project requirements, technical specifications, company procurement procedures, budget, project schedules, quality requirements, HSE standards, and applicable Saudi Arabian regulations.

The Procurement Officer shall manage the procurement cycle from purchase requisition through sourcing, RFQ/RFP issuance, bid evaluation, negotiation, purchase order placement, expediting, delivery, and close-out while achieving competitive cost, quality, and timely delivery.

2. KEY RESPONSIBILITIESA. Procurement Planning & Strategy

• Review project procurement requirements, purchase requisitions, specifications, drawings, BOQs, datasheets, and scope of work.
• Develop and maintain procurement plans aligned with project schedules and material requirements.
• Identify long-lead items and establish appropriate procurement and expediting strategies.
• Coordinate with Engineering, Construction, Planning, QA/QC, Finance, Contracts, Warehouse, Logistics, and Project Management teams.
• Establish procurement priorities based on project milestones and required delivery dates.
• Analyze historical procurement data, market conditions, supplier capabilities, and pricing trends.
• Develop sourcing strategies that optimize cost, quality, delivery, technical compliance, and supply-chain risk.
• Identify opportunities for cost savings, standardization, bulk purchasing, and supplier consolidation.

B. Purchase Requisitions & RFQ/RFP Management

• Review purchase requisitions for completeness, accuracy, budget availability, technical specifications, quantities, and required delivery dates.
• Clarify technical and commercial requirements with end users, Engineering, and project teams.
• Prepare and issue Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Requests for Information (RFIs) to qualified suppliers.
• Prepare complete enquiry packages including specifications, BOQs, datasheets, drawings, delivery requirements, inspection requirements, commercial terms, and HSE requirements.
• Identify and invite technically and commercially qualified vendors.
• Manage supplier clarification and commercial/technical queries during the bidding process.
• Ensure competitive quotations are obtained in accordance with company procurement procedures.
• Maintain confidentiality, fairness, transparency, and integrity throughout the procurement process.

C. Supplier & Vendor Management

• Identify, evaluate, prequalify, and develop qualified suppliers and subcontractors.
• Maintain approved vendor and supplier databases.
• Evaluate supplier technical capability, financial strength, manufacturing capacity, quality systems, delivery performance, and HSE records.
• Coordinate supplier registration and qualification requirements.
• Monitor supplier performance in terms of quality, delivery, responsiveness, documentation, and commercial compliance.
• Develop and maintain strong professional relationships with suppliers, manufacturers, distributors, and subcontractors.
• Conduct supplier performance reviews and recommend corrective actions where required.
• Identify alternative suppliers to reduce supply-chain and project risks.

For Saudi-based energy projects, procurement should also consider applicable supplier-registration, qualification, compliance, and local-content requirements. Aramco, for example, requires suppliers to complete registration/qualification processes and promotes In-Kingdom Total Value Add (IKTVA) within its supply chain. AAramco+1

D. Technical & Commercial Bid Evaluation

• Coordinate technical bid evaluations with Engineering and end-user departments.
• Prepare and manage Technical Bid Evaluations (TBE).
• Prepare and analyze Commercial Bid Evaluations (CBE).
• Compare supplier quotations based on price, specifications, delivery, warranty, payment terms, technical compliance, and total cost of ownership.
• Identify deviations, exclusions, qualifications, and commercial risks within supplier quotations.
• Coordinate clarification meetings with vendors where required.
• Prepare bid comparison statements and procurement recommendations.
• Ensure supplier selection is based on approved technical, commercial, quality, delivery, and risk criteria.

E. Negotiation & Cost Control

• Negotiate prices, payment terms, delivery schedules, warranties, commercial conditions, and other contractual terms with suppliers.
• Obtain the best commercial value while maintaining required quality and delivery standards.
• Analyze market prices and benchmark supplier quotations.
• Identify and achieve procurement cost-saving opportunities.
• Support budget preparation and procurement cost forecasting.
• Monitor purchase commitments against approved budgets.
• Identify potential cost overruns and escalate them to management.
• Support negotiation of variations, change orders, and additional procurement requirements.
• Maintain records of negotiated savings and commercial improvements.

Procurement decisions in the Saudi energy sector commonly consider quality, delivery, price, supplier reliability, operational costs, local support, total cost of ownership, and applicable local-content objectives. Eeurope.aramco.com

F. Purchase Orders & Contract Administration

• Prepare and issue Purchase Orders (POs) following approved procurement procedures and delegated authority.
• Ensure POs accurately reflect approved quotations, specifications, quantities, prices, delivery requirements, payment terms, warranties, and contractual conditions.
• Coordinate PO approvals with relevant departments and management.
• Monitor PO status from placement through final delivery.
• Process PO amendments, extensions, cancellations, and close-outs as required.
• Ensure all contractual and commercial documents are properly maintained.
• Coordinate with Contracts and Legal departments for contractual matters when required.
• Ensure procurement commitments are made only after required approvals are obtained.

G. Expediting & Delivery Monitoring

• Monitor supplier progress against agreed manufacturing and delivery schedules.
• Prepare and maintain procurement expediting reports.
• Follow up on manufacturing, inspection, testing, shipment, and delivery milestones.
• Coordinate with suppliers to prevent delays to project-critical materials and equipment.
• Identify potential delays and provide early warnings to the Project Manager and Procurement Manager.
• Coordinate with QA/QC and inspection teams for source inspections and release of materials.
• Coordinate logistics and freight-forwarding activities for imported materials.
• Track shipping documentation, delivery notes, certificates, and customs-related documentation where applicable.
• Ensure materials are delivered to the required project location within the approved schedule.

H. Oil & Gas / MEP / EPC Materials Procurement

Manage procurement activities for materials and equipment commonly required for oil & gas and EPC projects, including, as applicable:

• Mechanical equipment
• Pumps and compressors
• Valves and actuators
• Piping and fittings
• Flanges and gaskets
• Steel and structural materials
• HVAC equipment
• Electrical equipment
• Transformers and switchgear
• Cables and cable accessories
• Instrumentation and control equipment
• Fire & Gas systems
• Fire-fighting equipment
• ELV and low-current systems
• BMS and control systems
• Generators and UPS systems
• Motors and VFDs
• Construction materials
• PPE and HSE equipment
• Tools and consumables
• Spare parts
• Chemicals and process-related materials
• Maintenance materials
• Specialized services and subcontract works

I. Quality Assurance & Inspection

• Ensure purchased materials and equipment comply with approved technical specifications and quality requirements.
• Coordinate with QA/QC teams regarding Inspection & Test Plans (ITPs), Material Inspection Requests (MIRs), and inspection requirements.
• Coordinate vendor inspections, Factory Acceptance Tests (FAT), and source inspections where applicable.
• Ensure suppliers submit required quality documentation and certificates.
• Follow up on Material Test Certificates (MTCs), Certificates of Conformity (COCs), inspection reports, test certificates, warranties, and other required documents.
• Coordinate resolution of material non-conformances and supplier quality issues.
• Ensure rejected or non-conforming materials are properly managed and replaced or corrected.

J. SAP / ERP / Procurement Systems

• Create, process, monitor, and close procurement transactions through SAP or other approved ERP systems.
• Maintain accurate purchase requisition, RFQ, quotation, PO, supplier, and delivery records.
• Utilize SAP Ariba or equivalent e-procurement platforms where applicable.
• Maintain procurement databases and electronic documentation.
• Generate procurement reports, purchase-order status reports, supplier performance reports, and cost-analysis reports.
• Ensure all procurement data is accurate, complete, and up to date.

SAP ERP and SAP Ariba are specifically referenced in current Saudi energy-sector procurement roles, including refinery and oil & gas procurement positions. ‏‏LinkedIn+1

K. Local Content & Saudi Requirements

• Support compliance with applicable Saudi local-content and localization requirements.
• Identify opportunities to source materials and services from qualified Saudi suppliers and manufacturers.
• Support IKTVA/local-content objectives where applicable to the client or project.
• Ensure suppliers meet applicable Saudi regulatory, licensing, registration, and certification requirements.
• Maintain required supplier documentation and compliance records.
• Coordinate with approved local suppliers and manufacturers to improve project supply-chain performance.

L. Logistics & Warehouse Coordination

• Coordinate with Logistics and Warehouse teams to ensure timely receipt of purchased materials.
• Monitor incoming material schedules and delivery priorities.
• Verify delivery documentation and quantities against purchase orders.
• Coordinate resolution of shortages, damaged materials, incorrect deliveries, and other receiving issues.
• Support inventory optimization and avoidance of excess or obsolete materials.
• Coordinate urgent and emergency procurement requirements when required.

M. Procurement Reporting

• Prepare weekly and monthly procurement status reports.
• Maintain procurement tracking registers and dashboards.
• Report PO status, pending quotations, supplier performance, delivery status, long-lead items, and procurement risks.
• Monitor procurement KPIs including:
• Purchase order cycle time
• On-time delivery
• Procurement savings
• Supplier performance
• RFQ response rate
• PO aging
• Procurement backlog
• Expediting status
• Material availability
• Provide management with early warnings regarding procurement risks and delays.

N. Compliance, Ethics & HSE

• Ensure all procurement activities comply with company policies, approved procedures, contractual requirements, and applicable Saudi laws and regulations.
• Maintain high standards of professional ethics, fairness, transparency, and confidentiality.
• Avoid conflicts of interest and unauthorized commitments.
• Maintain appropriate documentation and audit trails for procurement decisions.
• Ensure suppliers and subcontractors comply with applicable HSE requirements.
• Support the company's zero-incident and safety objectives.
• Report suspected unethical procurement practices, conflicts of interest, fraud, or irregularities through appropriate channels.

Ethical and transparent procurement is particularly important in Saudi energy-sector supply chains; Aramco's supplier requirements emphasize integrity and prohibit bribery, corruption, and improper business practices. Eeurope.aramco.com

3. STAKEHOLDER COORDINATION

The Procurement Officer shall coordinate effectively with:

• Procurement Manager
• Supply Chain Manager
• Project Manager
• Engineering Department
• Construction Department
• Planning Department
• QA/QC Department
• HSE Department
• Contracts & Commercial Department
• Finance & Accounts
• Warehouse & Logistics
• Operations & Maintenance
• Consultants
• EPC Contractors
• Manufacturers
• Vendors
• Subcontractors
• Third-party inspection agencies
• Client representatives

4. REQUIRED QUALIFICATIONSEducation

• Bachelor's degree in:
• Supply Chain Management
• Procurement
• Business Administration
• Engineering
• Logistics
• Material Management
• Industrial Engineering
• or a related discipline.

Experience

• Typically 3–7 years of procurement/purchasing experience, preferably within:
• Oil & Gas
• Refinery
• Petrochemical
• EPC
• Construction
• Energy
• Industrial projects
• Operations & Maintenance
• Experience in procurement of technical materials, equipment, services, and subcontract works is highly desirable.
• Experience working with major oil & gas clients and their procurement/vendor requirements is an advantage.

Current Saudi refinery/oil-and-gas procurement vacancies commonly request experience with materials procurement, projects/services procurement, SAP/Ariba, supplier management, negotiations, and oil & gas/refining environments. ‏‏LinkedIn+1

5. REQUIRED TECHNICAL SKILLS

• Procurement and sourcing
• RFQ/RFP/RFI preparation
• Supplier prequalification
• Vendor management
• Technical Bid Evaluation (TBE)
• Commercial Bid Evaluation (CBE)
• Price negotiation
• Purchase Order management
• Contract and commercial awareness
• Expediting
• Material procurement
• Inventory and supply-chain management
• Logistics coordination
• Cost analysis
• Market analysis
• Total Cost of Ownership (TCO)
• SAP ERP
• SAP Ariba or equivalent procurement platforms
• Microsoft Excel
• Microsoft Office
• Procurement reporting and dashboards

6. PREFERRED CERTIFICATIONS

One or more of the following certifications would be advantageous:

• CIPS – Chartered Institute of Procurement & Supply
• CSCP – Certified Supply Chain Professional
• CPSM – Certified Professional in Supply Management
• PMP – Project Management Professional
• APICS/ASCM certifications
• Relevant Saudi/local procurement or supply-chain certifications

7. KEY COMPETENCIES

• Strong negotiation skills
• Commercial awareness
• Analytical and problem-solving skills
• Supplier relationship management
• Strong communication skills
• Decision-making ability
• Cost-conscious mindset
• Attention to detail
• Time management
• Ability to work under pressure
• Risk-management skills
• Teamwork and collaboration
• Strong documentation skills
• Ability to manage multiple procurement packages simultaneously
• High level of integrity and confidentiality
• Strong understanding of oil & gas project environments

8. KEY PERFORMANCE INDICATORS (KPIs)

Performance may be measured against:

• Procurement savings achieved
• On-time delivery percentage
• Procurement cycle time
• Purchase order processing time
• Supplier performance
• Number of procurement delays
• Long-lead item performance
• Supplier quality performance
• RFQ competitiveness
• Cost variance against approved budget
• Procurement compliance
• PO aging and close-out
• Material availability for project milestones
• Local-content performance where applicable
• Internal stakeholder satisfaction

9. GENERAL RESPONSIBILITIES

• Perform all procurement-related duties required for the successful execution of the project.
• Maintain professional relationships with internal and external stakeholders.
• Protect confidential commercial and technical information.
• Ensure procurement activities are completed safely, ethically, efficiently, and within approved budgets and schedules.
• Follow all instructions issued by the direct manager related to procurement and supply-chain activities.
• Continuously identify opportunities for process improvement, cost reduction, supplier development, and supply-chain optimization.
• Perform other duties and responsibilities as assigned by management.

Pay: From Rs150,000.00 per month

Work Location: In person